Your team has ChatGPT seats, Copilot licenses, and AI features baked into half your SaaS bill. In 10 days, we map exactly what you're paying for, cut the overlap, and implement one workflow that actually moves a number you care about.
When AI subscriptions, embedded features, and one-off pilots accumulate without a clear owner, it gets hard to say what the stack costs or what changed because of it.
Tool sprawl. ChatGPT Team here, Copilot there, Jasper for marketing, plus "AI-powered" features quietly toggled on inside your CRM, help desk, and project tools.
Nobody owns it. No one on the team can say what the total AI spend is, who's using which seat, or which subscriptions overlap.
Shadow usage. Employees paste client data into free personal accounts because the sanctioned tool doesn't fit how they actually work.
Pilot purgatory. You've "experimented with AI" for a year. The experiments never became a process anyone runs on a Tuesday.
No measurable win. Ask "what has AI actually improved here?" and the honest answer is a vague "people like it for emails."
Renewal anxiety. Contracts auto-renew and seats get added, but nobody has checked whether the spend is earning its keep.
The fix isn't another tool. It's an operator sitting down with your stack, your invoices, and your team — and finishing one thing end-to-end.
A fixed-scope engagement for operations leaders at 20–200 person companies — agencies, professional services, e-commerce, logistics. We audit what you have, cut what's wasted, and implement one workflow completely. No hype, no roadmap-to-nowhere, no retainer pitch at the end.
Everything is a document your team keeps or a workflow your team runs — nothing lives in our heads or requires us to stick around.
Every AI tool, seat, and embedded SaaS AI feature you're paying for — direct and buried in bundles — with monthly cost, actual usage, and who owns each line item.
A prioritized cut list: redundant subscriptions to cancel, seats to reassign, and a plain-English policy that brings unsanctioned personal-account usage back inside the fence.
Not a recommendation — a build. We pick the highest-leverage workflow with you, implement it end-to-end during the sprint, and test it with the people who'll run it.
A written standard operating procedure and a named person on your team who owns the workflow going forward. If it breaks, they know how to fix it — without calling us.
Questions, tweaks, and fixes for a full month after handoff, included in the fixed fee. Enough runway for the workflow to survive contact with a real month of work.
We share a sample audit-report outline on the fit call so you know exactly what lands on your desk on day 10 — before you spend a dollar.
Fixed scope and a real deadline. Your team's total time commitment is a handful of interviews and one working session.
We pull invoices, admin panels, and usage data, and interview the people doing the work. Output: the complete stack inventory and spend map, including the AI features hiding inside tools you already pay for.
One working session with you. We walk the cut list, agree on what gets cancelled or consolidated, and pick the single workflow to implement — chosen for measurable impact, not novelty.
We implement the workflow end-to-end with the tools you already own wherever possible. Real data, real edge cases, tested by the people who'll actually run it.
SOP delivered, owner trained, cleanup plan finalized with dollar figures attached. Then 30 days of support while the workflow beds in.
We don't do social proof theater. We'd rather show you the actual work product. This is the structure of the audit report every sprint produces — ask for the full outline on your fit call.
Book a 20-minute fit callNo. The work starts by checking whether existing spend is useful, redundant, or idle. The deliverable that matters is a working workflow with an SOP and an owner, not a recommendation slide. If we can't build it during the sprint, we don't count it.
We pick it together on days 4–5, after the audit. Selection criteria: it touches a number you already track (hours, response time, error rate, cost), it can be finished within the sprint, and someone on your team can own it afterward. Common candidates: intake and triage, reporting prep, quote/proposal drafting, order or ticket routing, and recurring data entry between systems.
Not by default. We start with what you already pay for. If a small new tool genuinely beats the incumbents, we'll show the tradeoff before anything is added. We take no referral fees and have no reseller relationships.
Plan for roughly 4–6 hours total across the 10 days: a kickoff, short interviews with 3–6 team members, one decision session, and a handoff. We do the digging; you make the calls.
You own everything — the report, the workflow, the SOP. There's no retainer pitch waiting at the end. If you want a second sprint later, we'll do another fixed-scope engagement, but the deliverables are designed so you never need us again.
Access scope and data-handling rules are agreed before work begins. We work under access you grant and revoke, and we do not move your data into tools you have not approved. The review includes a check for unsanctioned personal-account usage.
Because hourly billing rewards slow work and open-ended scope. A fixed fee with a fixed deadline keeps the incentive where it belongs: finish the thing.
The fit call is a real qualification call, not a sales script. Bring your rough tool list; we'll tell you on the spot whether a sprint is worth $3,500 for your situation — and if it isn't, we'll say so.
Fixed fee · 10 business days · No retainer, ever